Writing a Tender Specification

You can make serious efficiency savings if you think about your procurement as a long term opportunity rather than a quick fix to a problem. Modification of your contracts can lead to termination; you do not want to be exposed to possible legal challenge.

A good tender specification considers any potential change which may occur not only during the life of that contract but any future iterations in following years. If you factor in functional, performance and technical requirements at the early stage you will gain by procuring products having longevity and services that deliver continuous improvement throughout their life cycle.

Likewise, within that life cycle, you need to consider the sustainability angle, whether social, ecological or environmental and ensure that your tender specification covers the requirement clearly and concisely.
Writing a Tender Specification gives you all the tools to ensure you are compliant, you gain the maximum results from your procurement and you start to achieve long –term efficiency savings.

Getting it right now can help towards future proofing the products and services you purchase.

Why Attend

Ensuring your specification is as accurate as it can be and aligned to the outcomes you require is the desired outcome but so often specifications are copied from previous contracts, not updated for changes in technology or service levels and authorities end up with just the “same old, same old”.
What you will learn on this course is how your procurement exercises SHOULD be done.
This course is ideal for;

  • Anyone from procurement department
  • Stakeholders
  • Contract managers
  • Legal and Finance teams
  • Change managers
  • Project managers

What you will learn on this course is how your procurement exercises SHOULD be done.

  • Encourage stakeholders to ask “what’s the right way to do it?”
  • How can we make the most of this opportunity?
  • How can we avoid past mistakes?
  • How can we improve?

Learning Outcomes

What you will learn on this course is how your procurement exercises SHOULD be done. You will learn;

  • How the new requirements for transparency and non-discrimination impact your specification
  • How to get your criteria right to benefit your organisation
  • The importance of life-cycle costing
  • The elements that are non-negotiable once published

You will be able to;

  • Understand how your specification can enable you to achieve the right result
  • How you can achieve efficiency savings by considering the full future of the contract
  • Deliver the right results for your department and your organisation
  • Contribute positively to your organisation’s needs

Agenda

SESSION 1 (09:15)
  • What is a specification?
  • Preliminary Market Consultation
    • Prior involvement
    • Market engagement
    • Business case
  • Procedures
    • Timescales
SESSION 2 (11:15)
  • Drafting a Specification
  • Input / Output / Outcome
    • Technical specification
    • Functional requirements
    • Performance requirements
  • Risk

Lunch (12:45)

SESSION 3 (13:30)
  • Sustainability
  • Contract and Supplier Management
  • Award Criteria & Weightings
    • Contract Award Criteria
    • Life-cycle costing
  • Evaluation
  • Final Issues
    • Exit Strategy
    • Modification of Contracts
    • Termination of Contracts
  • Q&A

The training day ends 15:15.
All timings are approximate and depend on delegate questions and interaction.

Book your place

You must be a CPC member to apply for a course. If unsure you can do a quick search to check if your institution is already a registered member or apply to join CPC today by visiting the CPC website

The up front cost of course is £97.50 (security deposit).

This is fully refundable on successful completion of the course. You can find out more about course funding here

Request a place